QR check-in gives each registered candidate a scannable reference that can retrieve the correct event and slot record. Its purpose is faster, more consistent verification—not surveillance or replacing human support.
What the QR code should do
A scan should confirm the candidate’s registration, role, scheduled window, and current check-in state. Avoid placing sensitive personal information directly inside the visible code. The scanner should retrieve only the information authorized staff need.
Prepare the entrance
Separate scanning from exception handling. One line can process valid passes while another desk handles missing registrations, incorrect details, or accessibility needs. Train staff on the fallback process before doors open.
Always provide a fallback
Candidates may have a discharged phone, damaged screen, lost message, or poor network connection. Permit lookup through a reference number or verified contact detail. A digital system should reduce friction rather than create a new reason to turn away a valid candidate.
Protect candidate data
Limit staff access, record only necessary events, use secure transmission, and define a retention period. Explain what is collected and why in the registration flow and privacy policy.
Measure the result
Compare scan time, manual exception rate, duplicate check-ins, and entrance congestion. QR check-in is successful when it supports a safer and clearer arrival process for candidates and staff.